On April 21, Microsoft introduced Microsoft 365. This is a highly evolved Office 365 that has become smarter thanks to artificial intelligence and is overgrown with new and improved old services. Now it is a whole ecosystem for computers on any operating system, including mobile ones, which makes work and communication with loved ones convenient. In this article, we will look at what Microsoft 365 is and who will benefit from it.
Microsoft 365 – what it is and how it works
Microsoft 365 is a subscription service that ensures you always have the latest versions of Microsoft Office apps. Microsoft 365 plans are available for home and personal use, as well as for small and medium businesses, large enterprises, educational institutions, and non-profit organizations.
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Microsoft offers some subscription plans:
For home use
There are two subscription options: personal and family. The latter can be used by six people at the same time. Also, each member of both subscription options can connect five of their devices. The new subscriptions retain all the features of Office 365. These include premium Office apps, 1 TB of OneDrive cloud storage per person, 60 minutes of calls to mobile and landline numbers on Skype, advanced security tools to protect against malware and phishing attacks, and 24/7 technical support.
For small and medium businesses
There is a dedicated Microsoft 365 Business Standard subscription. It has a full set of Office applications, as well as 1 TB OneDrive, a 50 GB mailbox, a booking app for Booking customers, Microsoft Teams, SharePoint Online, and other business services.
Top benefits of Microsoft 365
Microsoft 365 has a variety of benefits and interesting features:
1. All software is updated automatically
In Microsoft 365, all programs are automatically updated to the latest versions. New features are added about once a month.
A Microsoft 365 subscription combines familiar Word, Excel, PowerPoint, Publisher, Access, Outlook mail, OneDrive cloud storage, and Skype. In the coming months, services for family communication, group calls, and task scheduling Microsoft Teams, as well as an application for caring for loved ones – Family Safety will be added to this set.
2. These are not just tools, but full-fledged assistants.
Now Microsoft Office can suggest how to make the text better. The new feature Microsoft Editor is a personal editor based on artificial intelligence. He recommends rephrasing bad phrases, gives advice on style, and helps you write clearly and persuasively.
Microsoft Editor can be customized for a specific situation. For example, if you are writing a business letter, he will advise you to replace vernacular words and inappropriate speech patterns with more formal ones.
Thus, now Office does not just underline grammatical errors, but fully works with the meaning of the text. The new feature is available in 20 languages, not only in Word but also in Outlook mail, as well as extensions in Microsoft Edge and Google Chrome browsers.
3. Creating creative content just got easier
Now you don’t need third-party services to create creative projects. Create stunning presentations, animations, and documents right in Microsoft 365 with Design Ideas and new creative content.
For presentations, it offers several thousand styles with animated backgrounds, new fonts, and custom layouts. In this case, the background library is not loaded as a list but reacts to user actions. So, if the text of the slide refers to the nature of Africa, the Constructor can offer design options with the desert, giraffes, and baobab.
New creative content is also featured in Word, Excel, and Outlook. A photobank of 8,000 stock images with easy sorting and search has become available here, as well as several thousand vector icons and stickers that will help make the content visual.
4. Artificial intelligence turns presentations into full-fledged speeches
Another novelty based on AI – Presenter Coach – helps to overcome the fear of public speaking and rehearse a speech. Presenter Coach, integrated into PowerPoint, listens to your presentation and in real-time advises the optimal pace, notices parasitic words, and helps to build sentences correctly. The function so far only works in English.
5. Now your data is even more secure
The OneDrive cloud service, which is part of Microsoft 365, is responsible for increased file protection. It can be integrated into Explorer and look like a set of regular folders, the contents of which can be opened on all user devices. OneDrive can also back up files so that they can be restored even if they are damaged by ransomware.
For the most important documents, OneDrive has another layer of protection – personal storage (Personal Vault). This is a secure folder that can only be opened with additional confirmation via fingerprint, pin code, SMS, or mail. At the same time, the contents of the folder cannot be shared via the Internet, and if you move away from the computer, it will be blocked again. The free version of Microsoft 365 only holds 3 files in Personal Vault, while subscription users can store any number of files in Personal Vault (up to OneDrive storage capacity).
Microsoft 365 is a highly developed Office 365 that has become more intelligent with artificial intelligence and has been overgrown with new and improved old services. Now it is available for any operating system. Everyone can find the right subscription plan for their needs and experience the full benefits of Microsoft 365.